NCF Stall Holder Terms & Conditions

These terms and conditions are intended to ensure that the Nottingham Cultural Festival runs smoothly and is enjoyable for all participants and attendees. It is advisable for stall holders to read and understand all terms before agreeing to participate in the festival.

  1. Booking and Payment:
    • Stall bookings are on a first-come, first-served basis.
    • Full payment must be made at the time of booking to secure the stall.
    • An early bird discount of 10% is applicable for bookings made before [8 June 2024].
  2. Stall Operation:
    • Stall holders are responsible for setting up and dismantling their stalls.
    • Stalls must be operational throughout the hours of the festival as communicated by the organisers.
    • Stall holders must ensure their stall is staffed at all times during the festival hours.
  3. Use of Space:
    • The size and location of the stall will be assigned by the festival organisers and cannot be altered without prior approval.
    • Stall holders must not encroach on the space allocated to other stall holders.
  4. Products and Services:
    • All products and services offered at the stall must be appropriate for a family audience and must comply with UK regulations.
    • The sale of alcohol, tobacco, and any illegal substances is strictly prohibited.
  5. Health and Safety:
    • Stall holders must comply with all health and safety regulations set by the festival organisers and local authorities.
    • Each stall must have a first aid kit and fire extinguisher.
  6. Insurance:
    • Stall holders must carry their own public liability insurance covering the duration of the festival.
    • Proof of insurance must be provided to the festival organisers prior to the event.
  7. Cancellation Policy:
    • Cancellations made more than 30 days before the festival will receive a 50% refund.
    • No refunds will be given for cancellations made less than 30 days before the festival.
  8. Indemnity:
    • Stall holders agree to indemnify and hold harmless the festival organisers, the Karimia Institute, and the city of Nottingham against any claims arising out of their activities at the festival.
  9. Compliance with Laws:
    • Stall holders are responsible for obtaining all necessary permits and licenses required to operate at the festival.
    • Stall holders must comply with all applicable laws, including those relating to health and safety, food hygiene, and sales of goods.
  10. Dispute Resolution:
    • Any disputes between stall holders and the festival organisers shall be resolved through mediation before resorting to legal proceedings.